PRIVACY POLICY AND TERMS AND CONDITIONS

Scottish Aesthetic Conference 2026

We take your privacy very seriously; therefore, we urge you to read this policy very carefully, because it contains important information about us and the personal information we collect about you, our users, what we do with your information, and who your information may be shared with.

This policy was last updated on 28th October 2025.

We are the ‘data controller’ for the purposes of the Data Protection Act 1998 (i.e. we are responsible for, and control the processing of, your personal information).

Information We Collect

a) Personal information you provide to us
We collect the following personal information that you provide to us:
name, job title, address, telephone number, email address, professional registration numbers, and credit/debit card numbers.

Examples of when we collect this information include:

when registering for an event
when making purchases by invoice or credit card
when enquiring about our services and events

Usage Data:
We collect information about how you access and use our website and services, including your IP address, browser type, and pages visited.

Sensitive Personal Information

We may request that you provide sensitive information, but if we do, we will always explain why we are requesting it and how we intend to use it.
We will only collect your sensitive personal information with your consent.
Examples include dietary information and mobility requirements.

Personal Information You Provide About Third Parties

If you give us information about another person, you confirm that the other person has appointed you to act on their behalf and agreed that you:

consent on their behalf to the processing of their personal data
will receive any data protection notices on their behalf
consent on their behalf to the transfer of their personal data abroad
consent on their behalf to the processing of their sensitive personal data

Monitoring and Recording Communications

We may monitor communications such as emails and telephone calls for quality assurance, training, fraud prevention, and compliance purposes.

How We Use the Information We Collect

We collect information about our users for the following purposes:

to identify you and manage any bookings for courses or conferences you hold with us
to process your order and ensure payment is met within the terms and conditions of booking
to produce a delegate list and name badge list for the event
to conduct research
to send you notifications about future educational events which we think you may find interesting
to answer enquiries and queries
to improve our website

Please note: if you write in our Facebook, LinkedIn, or other social media feeds, your information could be seen publicly or by those in closed forums.

We collect information about visitors to our website, pages used, and location data for 3 years. Information relating to delegate registration is kept for the time stipulated by HMRC.

Who Your Information May Be Shared With

We may share your registration information with other relevant businesses about future events and services, or with event exhibitors/sponsors at the conference. Such information could be sent by post or email or telephone.

Opt-out:

If you do not wish your name, job title, address, email, and personal details provided when you register to be shared, please email carolyn@inspiredcosmetictraining.com before 22 March 2026 to request that your details are not shared.

Keeping Your Information Secure

We use technological and organisational measures to keep your information secure.
These include:

all data stored on secure servers
payment details encrypted using SSL

While we take every reasonable step to protect your data, you acknowledge that the use of the internet is not entirely secure, and we cannot guarantee the security or integrity of data transferred electronically.

TERMS & CONDITIONS

Conference Registration

By registering for the Scottish Aesthetic Conference 2026, you agree to provide accurate and complete information.

Cancellation and Refund Policy

A full fee is required at registration to secure your place. Payment is made online by credit/debit card via PayPal.
If you have difficulty paying through this method, please call 0141 638 4098 or 079 6656 1474.

When we receive your booking form or registration details over the phone, we take this as a confirmed booking.

All cancellations must be received in writing at carolyn@inspiredcosmetictraining.com and will be acknowledged.

Refund Policy:

No refunds are issued once you have registered, regardless of attendance.

All delegates will receive confirmation of their booking and further information via their registration email. Please check your junk folder. If you have not received confirmation 3 days before the conference (by 18 March 2026), please contact carolyn@inspiredcosmetictraining.com.

Changes to Programme or Venue

We reserve the right to modify these Terms & Conditions at any time. Changes will be posted on our website and/or social media.

Due to circumstances beyond our control, we reserve the right to change the venue, speakers, programme, or dates in the event of an emergency.
For this reason, please avoid booking travel or accommodation until a few days before the event.
We are not responsible for any costs incurred due to such changes or cancellations.

Code of Conduct

Attendees are expected to conduct themselves professionally. Any behaviour deemed disruptive or inappropriate may result in removal from the conference.

Media Release

By attending the Scottish Aesthetic Conference 2026, you grant the organisers permission to use, reproduce, and distribute photographs, video, and audio recordings taken during the event for promotional purposes.
If you wish to opt out, please notify us in writing (see contact details below).

Your Rights

You have the right to:

Request a copy of your information (subject access request)
Correct any inaccuracies in your information
Request that we stop contacting you for direct marketing purposes

Requests can be made by email, phone, or post (see contact details below). Proof of identity may be required.

Changes to This Policy

We may update this Privacy Policy from time to time. Please check periodically to ensure you are aware of the most recent version.

Contact Details

Post:
Carolyn Fraser
Inspired Cosmetic Training
Suite 23, 1 Spiersbridge Way
Spiersbridge Business Park
Thornliebank
Glasgow G46 8NG

Tel: 0141 638 4098 / 0141 387 4684
Email: carolyn@inspiredcosmetictraining.com